STANDARD CLUB BY-LAWS
ARTICLE III
Duties of Officers
Section 1. PRESIDENT. He/she shall be the chief executive officer of this club; preside at all meetings of the board of directors and this club; issue the call for regular meetings and special meetings of the board of directors and the club; appoint the standing and special committees of this club and cooperate with chairpersons to effect regular functioning and reporting of such committees; see that regular elections are duly called, noticed and held; and cooperate with, and be an active member of, the district governor's advisory committee of the zone in which this club is located.
Section 2. IMMEDIATE PAST PRESIDENT. He/she and the other past presidents shall officially greet members and their guests at club meetings and shall represent this club in welcoming all new service-minded people in the community served by this club.
Section
3. VICE PRESIDENT(S). If the president is unable to perform
the duties of his/her office for any reason, the vice president next
in rank shall occupy his/her position and perform his/her duties with
the same authority as the president. Each vice president shall, under
the direction of the president, oversee the functioning of such
committees of this club as the president shall designate.
Section 4. SECRETARY. He/she shall be under the supervision and direction of the president and the board of directors and shall act as the liaison officer between the club and the district (single, sub- and multiple) in which this club is located, and the association. In fulfillment of this, he/she shall:
(1) Submit regular monthly and other reports to the international office of the association on forms provided by the international headquarters containing such information as may be called for by the board of directors of this association.
(2) Submit to the district governor's cabinet such reports as it may require including copies of regular membership and activities reports.
(3) Cooperate with and be an active member of the district governor's advisory committee of the zone in which the club is located.
(4) Have custody and keep and maintain general records of this club, including records of minutes of club and board meetings; attendance; committee appointments; elections; member information, addresses and telephone numbers of members; members club accounts.
(5) Arrange for issuance, in cooperation with the treasurer, quarterly or semi-annual statements to each member for dues and other financial obligations owed to this club, collect and turn the same over to the club treasurer and obtain a receipt.
(6) Give bond for the faithful discharge of his/her office in such sum and with such surety as determined by the board of directors.
(7) Deliver, in a timely manner, at the conclusion of his/her term in office, the general records of the club to his/her successor in office.
Section 5. TREASURER. He/she shall:
(1) Receive all monies, from the secretary and otherwise, and deposit the same in a bank or banks recommended by the finance committee and approved by the board of directors.
(2) Pay out monies in payment of club obligations only on authority given by the board of directors.
(3) Have custody and keep and maintain general records of club receipts and disbursements.
(4) Prepare and submit monthly and semi-annual financial reports to the board of directors of this club.
(5) Give bond for the faithful discharge of his/her office in such sum and with such surety as determined by the board of directors.
(6) Deliver, in a timely manner, at the conclusion of his/her term in office, the financial accounts, funds and records of the club to his/her successor in office.
Section 6. MEMBERSHIP DIRECTOR. The membership director shall be the chairperson of the membership committee. The responsibilities for this position shall be:
(1) Development of a growth program specifically for the club and presented to the board of directors for approval.
(2) Regular encouragement at club meeting to bring in new quality members.
(3) Ensuring implementation of proper recruitment and retention procedures.
(4) Preparation and implementation of orientation sessions.
(5) Reporting to the board of directors on ways to reduce the loss of members.
(6) Coordination with other club committees in fulfilling these responsibilities.
(7) Serving as a member of the zone level membership committee.
Section
7. LION TAMER (Optional). The Lion tamer shall have
charge of and be responsible for the property and paraphernalia of
the club, including flags, banners, gong, gavel, song books and
button board. He/she shall put each in its proper place before each
meeting and return the same to the proper storage area after each
meeting. He/she shall act as sergeant-at-arms at meetings, see that
those present are properly seated, and distribute bulletins, favors
and literature as required at club and board meetings. He/she shall
give special attention to assure that each new member sits with a
different group at each meeting so that he/she can become betteracquainted.
Section
8. TAIL TWISTER (Optional). He/she shall promote
harmony, good fellowship, life and enthusiasm in the meetings through
appropriate stunts and games and the judicious imposition of fines on
club members. There shall be no ruling from his/her decision in
imposing a fine, provided, however, that no fine shall exceed an
amount fixed by the board of directors of this club, and no member
shall be fined more than twice at any one meeting. The tail twister
(optional) may not be fined except by the unanimous vote of all
members present. All monies collected by the tail twister (optional)
shall be immediately turned over to the treasurer and a receipt be
given.
BLACKMORE VALE LIONS CLUB
BYE-LAWS
ARTICLE III
Duties of Officers
Section 1. PRESIDENT. He/she shall be the chief executive officer of this club; preside at all meetings of the board of directors and this club; issue the call for regular meetings and special meetings of the board of directors and the club; appoint the standing and special committees of this club and cooperate with chairpersons to effect regular functioning and reporting of such committees; see that regular elections are duly called, noticed and held; and cooperate with, and be an active member of, the district governor's advisory committee of the zone in which this club is located.
Section 2. IMMEDIATE PAST PRESIDENT. He/she and the other past presidents shall officially greet members and their guests at club meetings and shall represent this club in welcoming all new service-minded people in the community served by this club.
Section 3. VICE PRESIDENT. If the president is unable to perform the duties of his/her office for any reason, the vice president shall occupy his/her position and perform his/her duties with the same authority as the president. The vice president shall, under the direction of the president, oversee the functioning of such committees of this club as the president shall designate.
Section 4. SECRETARY. He/she shall be under the supervision and direction of the president and the board of directors and shall act as the liaison officer between the club and the district (single, sub- and multiple) in which this club is located, and the association. In fulfilment of this, he/she shall:
(1) Submit regular monthly and other reports to the international office of the association on forms provided by the international headquarters containing such information as may be called for by the board of directors of this association.
(2) Submit to the district governor's cabinet such reports as it may require including copies of regular membership and activities reports.
(3) Cooperate with and be an active member of the district governor's advisory committee of the zone in which the club is located.
(4)
Have custody and keep and maintain general records of this club,
including records of minutes of club and board meetings; attendance;
committee appointments; elections; member information, addresses and
telephone numbers of members; members club accounts.
(5) Arrange for issuance, in cooperation with the treasurer, quarterly or semi-annual statements to each member for dues and other financial obligations owed to this club, collect and turn the same over to the club treasurer and obtain a receipt.
(6)
Give bond for the faithful discharge of his/her office in such sum
and with such surety as determined by the board of directors.
(57)
Deliver, in a timely manner, at the conclusion of his/her term in
office, the general records of the club to his/her successor in
office.
Section 5. TREASURER. He/she shall:
(1) Receive all monies, from the secretary and otherwise, and deposit the same in a bank or banks recommended by the finance committee and approved by the board of directors.
(2) Pay out monies in payment of club obligations only on authority given by the board of directors.
(3) Have custody and keep and maintain general records of club receipts and disbursements.
(4) Prepare and submit monthly and semi-annual financial reports to the board of directors of this club.
(5)
Give bond for the faithful discharge of his/her office in such sum
and with such surety as determined by the board of directors.Keep secure documents relating to the Club's Charity Trust Fund and Submit returns as required to the Charity Commission. Also submit such financial returns as may be required by governmental bodies.
(6) Keep separate Aministration, Activities and Charity Trust accounts. Prepare Annual Income and Expenditure Statements and Balance Sheets for each account and submit the same to the Directors for approval within four months of the end of the financial year.
(5) Arrange for issuance quarterly or semi-annual statements to each member for dues and other financial obligations owed to this club.
(6) Deliver, in a timely manner, at the conclusion of his/her term in office, the financial accounts, funds and records of the club to his/her successor in office.
Section 6. MEMBERSHIP CHAIRMAN. The membership chairman shall be the chairperson of the membership committee. The responsibilities for this position shall be:
(1) Development of a growth programme specifically for the club and presented to the board of directors for approval.
(2) Regular encouragement at club meeting to bring in new quality members.
(3) Ensuring implementation of proper recruitment and retention procedures.
(4) Preparation and implementation of orientation sessions.
(5) Reporting to the board of directors on ways to reduce the loss of members.
(6) Coordination with other club committees in fulfilling these responsibilities.
(7) Serving as a member of the zone level membership committee.
Section 7. vacant
Section 8. TAIL TWISTER . He/she shall promote harmony, good fellowship, life and enthusiasm in the meetings through appropriate stunts and games and the judicious imposition of fines on club members. There shall be no ruling from his/her decision in imposing a fine, provided, however, that no fine shall exceed an amount fixed by the board of directors of this club, and no member shall be fined more than twice at any one meeting. The tail twister may not be fined except by the unanimous vote of all members present. All monies collected by the tail twister shall be immediately turned over to the treasurer and a receipt be given.
Amendments received:
Section 5 Treasurer. Delete requirement at 5(5) for the treasurer to provide a bond. Add "Keep secure documents relating to the Club's Charity Trust Fund and Submit returns as required to the Charity Commission. Also submit such financial returns as may be required by governmental bodies."
Add for the treasurer:- "Keep separate Aministration, Activities and Charity Trust accounts. Prepare Annual Income and Expenditure Statements and Balance Sheets for each account and submit the same to the Directors for approval within four months of the end of the financial year".
Secretary. Delete requirement for a bond at 4(6). Transfer duties re collection of subs at 4(5) to the treasurer (suitably reworded). What are "Members club accounts" mentioned at end of 4(4)?